Here are 14 policies I'm seeding for your agency.

Materializing one by one

Medication Administration (5700)
[read] [why?]
Incident Reporting (5701)
[read] [why?]
Client Rights (5702)
[read] [why?]
Caregiver Conduct (5703)
[read] [why?]
Background Checks (Utah) (5704)
[read] [why?]
HIPAA Handling (5705)
[read] [why?]
Emergency Procedures (5706)
[read] [why?]
Service Documentation (5707)
[read] [why?]
Care Plan Updates (5708)
[read] [why?]
Caregiver Training (5709)
[read] [why?]
Client Intake (5710)
[read] [why?]
Grievance Process (5711)
[read] [why?]
Quality Assurance Review (5712)
[read] [why?]
Records Retention (5713)
[read] [why?]

(Prototype: tap [read] on any policy to open the styled reader. Tap [why?] on any policy to see the universal trust-drawer with its source, regulatory anchor, and capsule.)

Policy 5700

Medication Administration

source RHE Policy Book, Nov 2025 §5700

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Medication administration follows the agency's documented procedure with explicit before-and-after notation in the client record.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5701

Incident Reporting

source RHE Policy Book, Nov 2025 §5701

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Any incident affecting a client or caregiver is documented within 24 hours and sealed to the agency's audit trail.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5702

Client Rights

source RHE Policy Book, Nov 2025 §5702

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Clients retain the right to dignity, privacy, choice, and grievance at every point of service.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5703

Caregiver Conduct

source RHE Policy Book, Nov 2025 §5703

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Caregivers maintain professional boundaries, confidentiality, and the agency's standards of personal interaction.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5704

Background Checks (Utah)

source RHE Policy Book, Nov 2025 §5704

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Every caregiver completes a Utah BCI fingerprint check, DCFS clearance, and federal background screen before client contact.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5705

HIPAA Handling

source RHE Policy Book, Nov 2025 §5705

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Client PHI is handled under HIPAA Privacy and Security Rules with documented training, encrypted storage, and minimum-necessary access.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5706

Emergency Procedures

source RHE Policy Book, Nov 2025 §5706

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Caregivers follow defined emergency protocols for medical events, fire, evacuation, and natural disaster.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5707

Service Documentation

source RHE Policy Book, Nov 2025 §5707

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Every service visit produces a documented care record with start/end times, services rendered, and caregiver signature.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5708

Care Plan Updates

source RHE Policy Book, Nov 2025 §5708

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Care plans are reviewed quarterly, on significant change, and at the client's request.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5709

Caregiver Training

source RHE Policy Book, Nov 2025 §5709

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Initial 16-hour training plus 12 hours of annual continuing education, documented and verified.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5710

Client Intake

source RHE Policy Book, Nov 2025 §5710

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Client intake captures eligibility, care needs, emergency contacts, and informed consent before service begins.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5711

Grievance Process

source RHE Policy Book, Nov 2025 §5711

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Clients and family may file a grievance with documented response within 10 business days.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5712

Quality Assurance Review

source RHE Policy Book, Nov 2025 §5712

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Monthly QA review of caregiver documentation, client outcomes, and policy compliance.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Policy 5713

Records Retention

source RHE Policy Book, Nov 2025 §5713

trust tier canonical

verified Ed25519 ✓ ML-DSA-65 ✓

Client and caregiver records retained per Utah Admin Code: 7 years post-discharge for clinical, 5 years for personnel.

Scope

This policy applies to all caregivers and supervisors at Maple Care providing Personal Care services in Utah under the DSPD §R539-1-307 waiver.

Procedure

Caregiver follows the documented procedure each shift, with before-and-after notation in the client's care record.
Any deviation triggers the Incident Reporting workflow (Policy 5701) within 24 hours.
Supervisor reviews the documented record weekly and signs off in the agency's audit trail.
Annual training refresh required (per Policy 5709 Caregiver Training).

Audit anchor

Each invocation of this procedure is sealed into the agency's capsule chain. The audit trail is forensically verifiable; an external auditor can reconstruct the full procedure history from the chain.

Source: Utah Admin Code R501-2-7. Cross-references: R539-1-307, R432-200-5.

Why this is here

Policy 5700 (Medication Administration)

The source

RHE Policy Book, Nov 2025 §5700, authored by the Compliance Director role. Trust tier: canonical.

The regulatory anchor

Utah Admin Code R501-2-7 (medication administration in residential services). Fetched from the Utah feed. Last verified 2026-05-14.

Why for your agency

Maple Care provides Personal Care under the Utah DSPD waiver. Medication administration is required documentation for §R539-1-307 compliance.

The capsule

capsule_id ab12cd34ef56...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5701 (Incident Reporting)

The source

RHE Policy Book, Nov 2025 §5701, authored by the Compliance Director role. Trust tier: canonical.

The regulatory anchor

Utah Admin Code R501-14-7. DSPD reportable-incident rules R539-1-313. Last verified 2026-05-14.

Why for your agency

Required for any HCBS provider in Utah. The 24-hour deadline is statutory; missing it triggers Tier 2 enforcement.

The capsule

capsule_id 9c8b7a6f4e2d...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5702 (Client Rights)

The source

RHE Policy Book, Nov 2025 §5702. Aligned with HCBS Settings Rule.

The regulatory anchor

42 CFR 441.301(c). Utah Admin Code R539-1-303 (person-centered planning requirements).

Why for your agency

Every Personal Care client must receive a Rights notice at intake and an annual refresh. The notice template ships with this policy.

The capsule

capsule_id 5e3f8a1c9d27...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5703 (Caregiver Conduct)

The source

RHE Policy Book, Nov 2025 §5703.

The regulatory anchor

Utah Admin Code R501-14-5. DSPD provider qualification standards R539-1-305.

Why for your agency

Caregiver conduct violations are the most common Utah DSPD complaint category. The policy explicitly defines boundary lines and reporting paths.

The capsule

capsule_id 7b4e2a8d5c91...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5704 (Background Checks (Utah))

The source

RHE Policy Book, Nov 2025 §5704.

The regulatory anchor

Utah Admin Code R501-14-3. Utah Code §62A-2-120 (background check requirements for direct service workers).

Why for your agency

Mandatory before any caregiver touches a client. Three-source check (BCI + DCFS + federal) is the Utah standard. Renewals every 2 years.

The capsule

capsule_id 2d6f9b3e8a14...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5705 (HIPAA Handling)

The source

RHE Policy Book, Nov 2025 §5705. HIPAA-aligned for direct service workers.

The regulatory anchor

45 CFR Parts 160, 162, 164. Utah Health Information Privacy Act §26-23-3.

Why for your agency

Any agency touching Medicaid data is a HIPAA Covered Entity. Encrypted storage and minimum-necessary access are mandatory; the policy ships with the BAA template.

The capsule

capsule_id 8a5e1c4f9d23...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5706 (Emergency Procedures)

The source

RHE Policy Book, Nov 2025 §5706.

The regulatory anchor

Utah Admin Code R501-14-8. CMS Emergency Preparedness Rule §483.475 applied to community settings.

Why for your agency

Required for all HCBS providers. Annual drill documentation is part of the audit-defense pack.

The capsule

capsule_id 4f9b6c3e7a18...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5707 (Service Documentation)

The source

RHE Policy Book, Nov 2025 §5707.

The regulatory anchor

Utah Admin Code R414-1-5 (Medicaid documentation). DSPD waiver service-record requirements R539-1-310.

Why for your agency

Documentation is the basis for Medicaid claims. Missing or incomplete records are the most common reason for claim recoupment.

The capsule

capsule_id 6c1a4d8f3e92...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5708 (Care Plan Updates)

The source

RHE Policy Book, Nov 2025 §5708.

The regulatory anchor

42 CFR 441.301(c)(2). Utah Admin Code R539-1-307 (person-centered planning cadence).

Why for your agency

Quarterly is the minimum review cadence. The policy ships with the review template and the change-trigger checklist.

The capsule

capsule_id 3e7d2f9c5b14...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5709 (Caregiver Training)

The source

RHE Policy Book, Nov 2025 §5709. Hours align with Utah DSPD provider standards.

The regulatory anchor

Utah Admin Code R539-1-305 (DSPD provider training). R501-14-6 (HCBS caregiver competency).

Why for your agency

16 + 12 is the Utah-typical bar. Lower training hours block higher reimbursement tiers and trigger audit findings.

The capsule

capsule_id 1b8d4a7e6c39...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5710 (Client Intake)

The source

RHE Policy Book, Nov 2025 §5710.

The regulatory anchor

Utah Admin Code R414-301-3 (Medicaid eligibility verification). R539-1-307 (assessment requirements).

Why for your agency

Intake is the first audit point. The eligibility check, consent capture, and care-needs assessment must all be in writing before the first service visit.

The capsule

capsule_id 9f4c6b1d8e25...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5711 (Grievance Process)

The source

RHE Policy Book, Nov 2025 §5711.

The regulatory anchor

42 CFR 438.402 (grievance system). Utah Admin Code R414-100-3.

Why for your agency

Grievance turnaround is statutory: 10 business days. The policy ships with the grievance log template and the response-letter draft.

The capsule

capsule_id 5d2a8e3c7f16...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5712 (Quality Assurance Review)

The source

RHE Policy Book, Nov 2025 §5712.

The regulatory anchor

42 CFR 441.302(g) (Quality Improvement Strategy for HCBS waivers). Utah DSPD QA requirements R539-1-311.

Why for your agency

Monthly QA is the standard cadence. The policy includes the QA scorecard template and the corrective-action workflow.

The capsule

capsule_id 7e3f1b6d4c89...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Why this is here

Policy 5713 (Records Retention)

The source

RHE Policy Book, Nov 2025 §5713.

The regulatory anchor

Utah Admin Code R380-40 (records retention). R501-14-9 (HCBS records).

Why for your agency

7 + 5 years are Utah minimums. Encrypted off-site backup is required for any digital records system; the policy specifies the storage spec.

The capsule

capsule_id 4a7c2d9e8f31...

hash SHA3-256 verified ✓

classical Ed25519 verified ✓

post-quantum ML-DSA-65 verified ✓

prev_id walks chain ↗

verify externally ↗

What you can do

Read full policy

Audit chain

19 events sealed in this run. Hash-linked, classical and post-quantum signatures verified.

algorithm SHA3-256 + Ed25519 + ML-DSA-65

retention layer 1 permanent, layer 2 90d, layer 3 7d

integrity verified ✓

Recent

#32 step_4_sops_complete 2:34:11
#31 sop_5706_sealed 2:34:04
#30 sop_5705_sealed 2:34:01
9 more events
#7 step_3_size_sealed 2:32:42
#6 step_3_operations_saved 2:32:42
#5 step_2_service_mix_sealed 2:31:08
#4 step_2_profile_saved 2:31:08
#3 step_1_voice_saved 2:30:14
#2 subdomain_reserved 2:30:02
#1 account_created 2:29:54