For existing operators
Therap. BlueStep. Brittco. Paper. Excel. Google Forms. We have migrated agencies from every one of these. Five business days from signup to fully running. Your data comes with you. Your team learns the interface in an afternoon. Your first Daily Brief arrives at 6 AM the next morning.
Operating in another state? Tell us where, and we'll reach out the week we launch in your region.
Built for the size you are: pick a bucket and the rest of this page speaks to your scale.
What the current stack costs
$9,000 to $37,000 per year.
Care-plan software, learning management, bookkeeping, EHR seats, and audit-defense retainers add up. None of them know what the others are doing. HCBS.AI starts at $9,000 a year and replaces the operating system underneath all of them.
The compare
Now
After
The five-day migration
We do not promise zero downtime. We promise you keep working through the entire migration, and on day six your team logs into a stack that feels like the one you wish you had been using all along.
Day 1
You answer the nine questions. We pull your data from Therap, BlueStep, Brittco, paper scans, or wherever it lives. Your audit-ready record starts here. You keep working from your current stack.
Day 2
Lora generates your state-specific SOPs from your answers. Compliance dossier built and locked to the audit-ready record. Your team reviews; you approve.
Day 3
Your existing caregivers and clients ported into HCBS.AI. Each one gets their own audit-trail entry. Rep-payee setup migrated where applicable.
Day 4
Your per-agency website auto-generated at your subdomain. Your first AM Daily Brief drafts for review. PM brief scheduled.
Day 5
One-hour live walkthrough with your team. Origin tier training plan assigned to each staff member. Old stack stays read-only access for one quarter so you can verify anything.
Day 6 (Monday)
Your first real Daily Brief arrives at 6 AM. The system has been watching your operation for five days. The brief is already personalized. Read it on your phone over coffee.
If anything goes off-script
Data sovereignty
Your data is yours. Three commitments that hold for the life of the relationship and beyond.
What your caregivers see
The system runs underneath, not on top. Your team keeps the relationships and the judgment. The interface stays out of the way.
1
Shift sign-in in seconds.
Open the app, tap the shift, confirm location. The system handles the time stamp, the location attestation, and the start-of-shift documentation packet behind the scenes.
2
Time tracking that just happens.
Hours roll up to payroll automatically. The caregiver sees a running tally in their app. End-of-shift takes a tap, not a form.
3
Credential renewals with one tap.
CPR, first-aid, state certifications. The system tracks expiration dates and sends the reminder, the renewal link, and the upload slot all in one place. No chasing.
4
Questions answered faster.
When a caregiver hits a documentation question or a medication question, the answer comes back the same shift, not three days later. The same operating system that handles your audit dossier answers your team's questions.
Result so far across the network: caregivers stay an average of fourteen months longer than industry baseline. The shorter the friction, the longer the tenure.
25 agencies launched. 20% NOI. $30M waiver flow. Seven years.
The contract
Tell us about your agency. Nine short questions, four minutes. You walk away with your agency snapshot, your income projection, your state-specific regulatory primer, and tomorrow's brief at 6 AM.
Direct: hello@hcbs.ai wecare@hcbs.ai
Before you go
Lora's editorial brief lands at 6 AM, tuned to your state's HCBS regulations and the issues operators are tracking this week. One sample. No commitment. No marketing list.